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introduction of electronic payment proof (ELENA)

represent employers in Germany every year about 60 million Entgeltgescheinigungen in paper form for employees from. These are required to apply for income-related benefits - for example, parental allowance, housing benefit, sickness benefit or unemployment benefit. A huge effort for all involved. The "Law on the Methods of electronic payment proof (ELENA Procedure Act) "- integrated into the Fourth Book of the Social Code (SGB IV) - is the troublesome issue of such certificates in the future for a portion of the past A central database stores the employee data which will then if necessary. legitimate authorities consented to retrieve the necessary data to

From 1 January 2010, employers monthly income and employment data of employees to a central location (ZSS) to send the payment information -.. bundled into a central data set - can thus performance-granting authorities be made much easier than previously available. The multifunctional earnings record in particular shall submit the following information about employees:
the insurance number and the name, date of birth and address,

• the income and the period in which it was made, where appropriate, the review group or the type of income
• the name and address of the employer and its operating number.

The process for the preparation and processing of electronic payment detection is applied first with the following information, statements and evidence (recorded evidence):

• labor certification under § 312 SGB III,
• extra income certificate to § 313 SGB III,
• information on employment according to § 315 para 3 SGB III,
• information on work income to housing benefit application under § 23 para 2 WOGG and
• proof of income under § 2 para . 7, first 4 and § 9 BEEG.

Protected data stored in the ZSS data from more than 30 million employees will be encrypted by the employers on the basis of DEUEV proceedings and, signed by machine. Only when needed and with the authorization of the beneficiary can access this data.

A number of precautions prevent any misuse or unauthorized access:

• The access is managed through an electronic signature with a corresponding certificate.
• The database can only flow of ZSS messages by employers, while a flow of data from the database only in the direction of the accessing party is possible.
• The income and employment data in the database on the number of the qualified certificate (extended by the number of the certificate service provider) filed anonymously.

The ELENA Procedure Act will change the work in the payroll and personnel offices sustainable. Wage clerk require significantly more information than before.

From July 2010 there is also no longer sufficient to communicate with the termination of an employee the wages clerk, only the exit date of the employee. The processes must therefore be adapted to the new requirements.